Here are some examples of what might define a project as being Amber. This status means the project has missed some targets – perhaps it is running late on certain tasks or is overspent on particular work packages – but overall the team can still bring the project to completion within the currently approved tolerances. What is an ‘Amber’ project?Īn ‘Amber’ project is one that may need management attention by the project team are managing within their existing powers and authority levels at the moment. It’s better to close down a project than throw money at something that is not delivering and has no capacity to be able to deliver the business benefits that were promised or meet the intended business objectives. If, after you have thoroughly picked apart the problems, the sponsor and team feel that there is nothing worth saving in this project, it’s time to close it down. You’ll need their support to create a recovery plan, as in my experience, recovering a project means you can finish the work but it will cost more and be late. Close what you can, picking off priority problems first.īe honest with clients: if you are in an agency setting or delivering work for external customers, there comes a time when you have to be upfront about the state of the work. Then work with senior management to review the status of the project. The action to take is first to be honest with the situation and ‘peel back the curtain’ to show exactly what is going wrong and why. It simply means that management attention is required and is a good way to get stakeholders to focus on what they need to do to ensure the project delivers a successful result. There’s no shame in reporting a project as Red.
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Read next: How to create a project budget What should you do if your project is Red? In my experience, most Red issues relate to the project schedule (the work is running behind) or budget (the work is costing more than we thought). If you are not able to justify why you are at Amber status, then report your project as Red. Your PMO should define exactly what ‘Red’ means and then you can check your project performance against those measures. The budget is overspent by more than 10%/outside tolerance.The completion date has slipped by more than 4 weeks/outside tolerance.A lack of resources is impacting the team’s ability to get the work done and the project manager cannot resolve this herself.There’s a significant level of project risk with no plans to address that risk.There are issues with requirements or project scope that will result in significant extra work or cost that need to be approved.The project manager is unable to deal with the issues herself and/or doesn’t have a plan to be able to do that. There are issues that need escalating.The Red status is shorthand for saying that the project is in trouble. Or there might be in-your-face problems.Įither way, ‘Red’ projects need management attention, beyond what you can give them as a project manager. There are underlying problems, even if on the surface work is happening and the team is busy.
It could be over budget, running behind schedule or have uncontrolled scope changes (or all three). Use traffic light images to show status What is a ‘Red’ project?Ī ‘Red’ project is one that is challenged for some reason. Some use RYG (Red, Yellow, Green), although that is harder to pronounce!Īnd some companies don’t use colors at all, instead favoring smiley faces, weather symbols or some other graphical indicator that shows if a project is progressing to plan, struggling a bit or in trouble.ĭifferent companies use different RAG status definitions behind the colors, so the exact interpretation for your company might be slightly different. Some companies only use RAG, and drop the Blue. Project has missed some targets but overall end date/budget is not at riskĪs you can see, this equates to the acronym BRAG. Project is likely to deliver late/over budget The table below shows what the colors mean. These colors represent different types of management action required and are a shorthand for talking about projects going well or those in trouble. The project RAG status will either be Red, Amber or Green. These colors make up the traffic light colors coding scheme for categorizing project status. The RAG acronym stands for Red, Amber, Green.
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